Dropbox is one of the best examples of an application becoming a mainstay within the office environment due to its popularity among its employees.
As with a number of emerging web-service applications, the impetus to adopt dropbox came from the bottom rather than the top. Employees started using it precisely because of its immense utility to just about anyone, rather than IT managers actually imposing it on each employee as a standard. As a result it has proven itself enormously successful in what it does: Providing a unified repository for collaborative ending.
But the question remains: How is this any different from a mobile Document Center, and what sort of utility does YUDU’s mobile Document Center provide that dropbox doesn’t?
The distinction lies in:
1. Published documentation and collaborative editing:
Apps like Dropbox tend to be used primarily for the purposes of collaborative editing. Employees and members of organizations – or even just groups of people working on specific projects use it as a live repository to store everything from marketing brochures, to on-boarding materials to business continuity plans that are being revised and edited.
But what about when the collaborative editing process is completed and the document is ready to be published? This is where a Document Center App comes in. It acts as a repository for published documents – be they finished sales materials for a distributed sales team or training manuals to delegates at a training event, or anything else.
2. Version control:
Following on from the above, because a Document Center App by definition deals with finished publications, it allows for the administrator to clearly use the Document Center to display the most up to date information. This gives the user of the Document Denter, whoever they may be, the assurance that whatever documents they are reading within the app is always the most up to date version, as opposed to a collaborative editing repository such as Dropbox, where the user has to navigate his way through the file directory structure to find the most up to date version of the document.
3. Built in document reader:
Another distinction between Dropbox and a Document Center App is easy accessibility. Dropbox is strictly speaking a directory for files which requires you to have the necessary software (Word, a PDF reader and so on) on your device in order to download and read them. You download the necessary .doc file, then open it using whatever version of MS Office happens to sit on your device, which naturally raises the question of how useful this is when you’re on a device that has no office suite or PDF reader installed (e.g. a smartphone).
Our Document Center App however, allows you to read documents through a built-in document reader, and even make highlights and notes on said documents, all from within the app itself. This means that the process of storing and reading the documents takes place within one application rather than across two or more separate applications.
This ease of accessibility has been enhanced even further by the use of our PhoneView technology which, when detecting a user on a smartphone devices, renders documents into responsive HTML/CSS rather than displaying the replica document. This allows even those on smaller smartphones to easily digest that particular product datasheet, brochure or training document.
4. Read offline:
Finally, the Document Center App allows you to download documents straight to local storage with a simple click of a button or tap – and can be easily accessed again in an offline environment from within the app itself as opposed to having to locate the downloaded file with a file explorer on a mobile device; often an annoying and time-consuming practice.
Find out more about our Mobile Document App solution here.